Authorized Signature Form Instructions 2006-2008

Financial and Accounting Services

SOLAR Financials

TEL NO: (818) 677-6685

FAX NO: (818) 677-6691

MAIL DROP: 8233

Authorized Signature Form

Application Instructions

*Guidelines:*
1.	The financial manager listed on the form is authorized to approve and sign documents and expend funds with the execution of standard procedures for the named chartfield combinations.
2.	Anyone who is designated as a financial manager must fill out this form.
3.	Each financial manager that has, or will have, access to chargebacks or on-line requisitions, must have an Authorized Signature form on file.
4.	Please refer to the Appropriate Fund Authorization document for a listing of funds that require the Authorized Signature Form.
5.	The form must be approved and signed by a person at a higher level than your position within the organization. Supervisors and managers are NOT allowed to approve their own signature authorization. Example: The Vice President of Administration & Finance must authorize the University Controller's signature.
6.	When an authorized individual is no longer responsible for a fund and department combination, they need to contact SOLAR Financials at: solarfin@csun.edu
7.	Forms are valid for a two-year period beginning with the 2008-2009 fiscal year. New forms will be required for the 2010-2011 fiscal year.
8.	Please refer to the Fiscal Responsibility Policy (300-45) published on the Office of the Vice President of Administration & Finance web site at: http://www-admn.csun.edu/vp/ . Select the Policies & Procedures Index link to access a list of published university policies.

Instructions:

SECTION A: (See example: Section A)

Choose and mark one (1) of the check boxes at the top of the form that declares the intent of the document.

•	New - This is for a person new to the University or position.
•	Replacement - This is used to replace the current form on file. Enter the name of the Previous Authorized Signer for the department or area.

Print the Authorized Signer's Name and CSUN ID in the appropriate fields.

Sign the form.

SECTION B: (See example: Section B)

Enter the department number or tree node name in the Department ID / Tree Node field and the associated fund in the Fund field.

Note: You may choose to authorize expenses by an individual Department ID or globally by Department Tree Node. It is not necessary to list all of the departments when using the Department Tree Node option. Please refer to the SOLAR Department Security Tree for valid node names located in the Campus Portal at:

MyNorthridge > Financials Inquiry/Reporting Pagelet > More... > View Trees > Dept Security Tree

Please group the entries by department or tree node.

SECTION C: (See example: Section C)

Print the name, title, and date in the appropriate fields for the individual authorizing the listed financial manager.

The authorizer must sign the form for it to be valid.

Return the original form to SOLAR Financials (UN 360 or Mail Drop 8233).